Chapter and Alumnae Association News Submission Guidelines
Chapter news submitted to The Quill appears in Member. When submitting news, and to help ensure that it is placed in the Member News section, follow these guidelines:
- For chapters: focus on one or two events that help define your chapter rather than giving an overview of semester happenings that are common to all chapters. Your alumnae want to read about chapter-specific activities and learn how well you are doing!
- For alumnae associations: focus on one or two activities that help define your association rather than giving a month-by-month account of what has taken place during the past year and may be common to all associations. For example, "In January, we went out for dinner. In February, we had a fashion show. In March, we read to children." This information is not detailed enough to give readers an understanding of what your association does. If you want to attract new members, give them an exciting taste of what they can expect to gain from membership with your group!
- Provide news on events that have actually taken place, not events that will occur in the future.
- Answer the 5 Ws: Who, what, where, when and why. For example, who attended? What was the event? Where was the event held? When was the event held? Why was the event held?
- If money was raised during an event, indicate how much was raised, who received the proceeds and why this group was chosen to receive the funds.
Photo Submission Guidelines
Because of the high resolution required by the printing process used by The Quill, images submitted must be at least 300 dpi (dots per inch) or larger at actual size. When you view a video screen (your computer monitor), images are seen at only at 72 dpi. A photo that may look fine on your computer monitor won't look good on The Quill's printed pages. The majority of digital photos sent to The Quill are just too low of resolution to use.
To capture an image at the appropriate dpi, your camera must be must be at least a 3.2-megapixel camera. And your camera must be set on the highest-quality settings. To capture the highest-quality image, the camera's resolution must be set on large, while the compression setting must be set on superfine. Capturing a picture in a small-resolution setting, then increasing the file size to 300 dpi in your photo management program, just won't work. Images must be originally captured at the highest, or large, resolution.
If you haven't entered the digital age, or if you don't understand the paragraph above, you can still submit photos that have been processed at your local photo lab. Be sure to use a quality camera, not a disposable one, to capture a quality image.
Whether you submit a digital or traditional, lab-processed photo, follow these recommendations:
- Small groups (eight or less people) are preferable to large groups. It's easier to see who's who when less people are in the photo.
- Remove name tags, sunglasses, table debris, and glasses that contain or look as if they contain alcohol.
- Include items in the photo that help highlight your news, such as a trophy, a teddy bear, or children's book.
- Consider unusual angles and groupings versus a straight line of women with their arms around one another.
- Photos of engagements, weddings and 100-year birthday celebrations cannot be printed.